Follow this three-step process:

1. Send an email application letter to your target team’s project manager, with cc to your project adviser. State three main reasons for applying.

(Template: Sample Application Letter)

2. Your target team’s project manager may recommend one of the following:

Option 1: Acceptance of your application with 3 reasons

Option 2: Non-acceptance of your application with 3 reasons

(Template: Sample PM Recommendation for Member Application)

3. Your adviser replies to the email thread to approve/disapprove the recommendation of the project manager.

 To: [applicant’s university email]

Cc: mqcarpizo.up@phinmaed.com

Subject Line: Application to Team [Name of Team] – [Applicant’s Full Name]

Message:

Dear Mr./Ms. [Last Name of Applicant],

This is to acknowledge receipt of your application to the [Subject Code, Description, and Block] team, [Team Name].

[If you recommend acceptance of application - applicant has no pending tasks from the previous team] With no pending tasks or assignments from your previous team, [former team name], I recommend the acceptance of your application effective [date] for the following reasons:

[If you recommend acceptance of application – applicant has pending tasks] Upon completion of [identify pending task/s] over the next [period of time], I recommend the acceptance of your application effective [date] for the following reasons:

[If you recommend non-acceptance of application], I recommend the non-acceptance of your application for the following reasons:

1. [state main reason 1]

2. [state main reason 2]

3. [state main reason 3]

[State encouragement and vision for the applicant’s time and contributions to the team].

May this recommendation have a favorable response.

Sincerely,

Your Full Name
Your Contact Number

To: [your target team’s project manager’s university email address]

Cc: mqcarpizo.up@phinmaed.com

Subject Line: Application to Team [Name of Team] – [Your Full Name]

Message:

Dear Mr./Ms. [Last Name of your Project Manager/Leader],

I am writing to apply as a member of Team [Team Name].

I aim to be an asset to your team by offering my skills and knowledge. Please consider my application to your team mainly for the following reasons:

1. [state main reason 1]

2. [state main reason 2]

3. [state main reason 3]

I understand that should my application be accepted, I will have a probationary status as a member for a given cycle and may only be granted regular membership upon your recommendation.

[State what you intend to contribute to the team.]

Thank you for considering my application. I look forward to hearing from you.

Sincerely,

Your Full Name
Your Contact Number

 No, you don't earn points for it. Members who were present during the activity and actively participated in coming up with the required team output are credited with points for their work and effort. 

If a student is absent and/or inactive during the team activity, the student does not earn points for it. 

As this is a team activity, there is no equivalent makeup activity for absent members when the team has already accomplished the required team output. Members who were absent are advised to focus on future class standing or team activities to make up for it. 

 Below is a sample project manager (PM) recommendation letter upon receipt of a member's resignation letter. You may use it as a reference for writing your own recommendations.

 To: [member’s official email]

Cc: [subject professor's official email]

Subject Line: Resignation from Team [Name of Team] – [Full Name of Resigning Member]

Message:

Dear Mr./Ms. [Last Name of your member],

This is to acknowledge receipt of your resignation from the [Subject Code and Description] team, [Team Name].

[If you recommend acceptance of resignation - the member has no pending tasks] With no pending tasks or assignments from the team, I recommend the acceptance of your resignation effective [date] for the following reasons:

[If you recommend acceptance of resignation – the member has pending tasks] Upon completion of [identify pending task/s] over the next [period of time], I recommend the acceptance of your resignation effective [date] for the following reasons:

[If you recommend non-acceptance of resignation], I recommend the non-acceptance of your resignation for the following reasons:

1. [state main reason 1]
2. [state main reason 2]
3. [state main reason 3]

[State gratitude for what you have learned during the member’s time with the team].

May this recommendation have a favorable response.

Sincerely,

Your Full Name
Your Contact Number

Makeup Exam Definition

The make-up exam is defined by the university via the Learning Memo 2010-010.

Learning Memo (LM) 2010-010: Makeup-Up Term Examinations

1️⃣ A make-up term examination may be given to a student who was not able to take the term examination during its original date and time.

2️⃣ A make-up term examination may only be given within five (5) days after the original date of the term examination.

3️⃣ The student is charged a fee for each make-up term examination he takes.

4️⃣ A make-up term examination may only be administered if the student can present his examination permit and proof of payment for the said make-up term examination.

5️⃣ If the student has no examination permit because of their inability to pay, he may apply for a student loan.

6️⃣ A student who is still not able to take the make-up term examination will get a failing grade for the corresponding term examination.

Makeup Exam Policy

Make-up exams or alternative exam times are ONLY allowable in documentable, legitimate emergencies or university-sponsored conflicts. Otherwise, a zero grade will be given.

Makeup Exam Requirements

The makeup exam requirements are as follows:

✅ Endorsement from the dean to take the makeup exam 

✅ Documentary proof for not taking or missing the exam as email request attachment 

✅ Accomplished permit or proof of payment activity

✅ Email request sent not later than two (2) days (within 8:00 AM - 5:00 PM) after the initial schedule of the exam:

👉 Proper email subject line: Request to take <Grading Period> Exam for <Subject Code> <Blk>          
👉 Reason for the request

✅ Initial schedule (date and time) of the missed exam

✅ Date and platform of dean’s confirmation of endorsement

✅ Reason for not taking or missing the schedule of exam

✅ Identify the documentary proof attached to the request

✅ Solutions or actions made to take future exams on time

Make sure you fully accomplish all the requirements and send the email request with complete details no later than 5:00 PM two working days before the scheduled makeup exam for the makeup exam to be set up for your account.

❓ What happens if I miss the scheduled makeup exam?

You get a zero (0) for the activity.

There is no make-up exam for a make-up exam.

❓ How do I get an endorsement from the dean?

You may get an endorsement from the CITE by contacting him.

Option 1: Talking to him personally

Option 2: Contacting him online (i.e. via messenger (Account Name: Aris Liwanag) or email (abliwanag.up@phinmaed.com))

Note: Do not attach screenshots of conversations (i.e. from Messenger or Email) as it goes against data privacy policies.

 A student who misses the scheduled periodic exam may apply for make-up exams.

 You get a zero (0) for the activity.

What to prepare?

You will need to prepare the following:

1️⃣ Proper documentation (see: FAQ > What are examples of proper documentation?)

2️⃣ You also need to review for the assessment

3️⃣ Prepare sufficient data load and ensure a stable connection as you take the assessment (if the makeup quiz will be conducted online).

4️⃣ Be in the venue before the set makeup quiz time (for on-site quiz)

Email Request

[ ✔ ] Email request sent not later than two (2) days after the initial schedule of the quiz:

      [ ✔ ] Proper email subject line: Request to take <Grading Period> Quiz <number> for <Subject Code> <Blk>           

      [ ✔ ] Reason for the request

      [ ✔ ] Details of your subject (subject code, block, description)

      [ ✔ ] Details of your missed assessment (title of the activity, date, and schedule of your missed activity)

[ ✔ ] Reason for not taking or missing the scheduled of quiz

[ ✔ ] Solutions or actions made to take future quizzes on time

[ ✔ ] Attachment: supporting documentation

 The special quiz will be set up after the initial schedule of the quiz. Details may be announced in the class GC, posted in the GCR, or announced in class.

Remember to inform the subject's faculty handler not later than two (2) working days from the date of the missed assessment. Else, you may forfeit the assessment.

 At the bottom of the permit post, you’ll be able to see a rubric button which you may expand for you to read the feedback for your submission.

A sample of the rubric’s contents is as follows.

 Faculty members are directed by the university to check student permits before students take exams. If you have questions regarding this, you may direct your questions to the college dean.

 Here are different scenarios that you would need to consider:

Case 1: You’ve already fully paid but you’re not issued your permit yet.

Solution: Go to the university cashier and claim your permit. You may also contact them online via email to request a digital copy of your permit.

Case 2: I don’t have enough to settle my account for the current period.

Solution: You may apply for a student loan. A link is provided by the CSDL department for each term before the schedule of the exams. Apply early to accomplish the application and acquire a permit for the exams.

Case 3: I have paid using GCASH or alternative payment methods outside the university

Solution: A digital copy of your permit will be issued by the finance department to your university email. Check your email for updates. Allow for 2-3 days for processing. Follow up as needed.

 Yes, you need to present your permit before taking the exams.

 For UPang Flex Upperclass, the schedule of major exams is as follows:

 When accessing quizzes, or Google Forms, students may be prompted with the following notification.

You may only access Google Forms for quizzes, exams, or similar forms from the class or the university using your UPang email.

Make sure you log out of other accounts before taking the quiz and log in using your university email to access the quiz.

 For face-to-face quizzes or exams, you need to prepare pen and paper.

For online quizzes, you will need to prepare for mobile data usage as well as check the stability of the internet connection. You also need to make sure that your device is able to load Google Classroom and Google forms.

 To edit a currently submitted output, you will need to unsubmit, make your edits, and resubmit.

Note that the time of submission for your activity will be the latest submission you’ve done. Check post-deadline and rubrics for activity posts.

 Schedule your job and personal activities around the exam dates and/or schedule of your enrolled subjects, not vice versa.

As a responsible student who had enrolled in the course for a given schedule, if something is preventing you from studying, then consider taking to the guidance office staff or the college dean for counseling, and/or taking the course later.

Most unacceptable excuses are related to scheduling conflicts or poor planning, such as:

▶ “My boss needed me to come in early (or stay late) at work” - exam dates shown on this syllabus will not change; therefore, inform your boss well in advance that you will need to be on campus during these times

▶ “I have work during the class” - that's a schedule conflict – not an emergency. It is your responsibility to check that your enrolled subjects and work schedule do not conflict in schedules. 

▶ “I will be out of town that day” – that’s a schedule conflict – not an emergency

▶ “I have an event to attend” – that’s another schedule conflict – not an emergency

▶ “I wasn’t feeling well” [without a medical certificate or validated letter from a parent/guardian] - we all have days when we aren’t feeling 100%; if you are feeling bad enough, then go to a medical clinic to get an excuse at some point before you return to class next time

▶ “My Grandfather is 95 years old and not doing well” – most 95-year-olds are in frail health: this doesn’t qualify

▶ “The roads were bad, and I couldn’t make it to campus”- I live in the boondocks. So if I can make it to school, you should too (a notable exception exists when the university itself is closed, which is rare)

▶ “There’s traffic” or “My car wouldn’t start” or “My car was in the repair shop” - leave for class early on exam days in case a delay happens; if you cannot drive yourself, take a bus/taxi or ask somebody else for a ride well in advance

▶ “I forgot the exam (or quiz or class) was today” – this lame excuse obviously doesn’t qualify for a makeup exam or quiz or an excuse from the activity.

▶ “I overslept and was not able to attend class and work on the activities” – this is another lame excuse that doesn’t qualify for a makeup exam or quiz or an excuse from the activity.

▶ “I’m doing house chores during class schedule” – everyone does house chores. It’s good that you’re helping out but this does not qualify as it is not an emergency

▶ “I had errands to run.” – This does not count unless the errand is an emergency with supporting documents.