COMMON QUESTIONS on INC
🟢 If you're new here, read: What are the common INC-related questions?
The COMPLETION PROCESS
⭐ Completion/Delayed Rating by the Registrar’s Office
Steps for application for completion/delayed rating from the university registrar’s office:
STEP A1: Fill out this ONLINE COMPLETION FORM: https://bit.ly/CompletionApplicationForm
for the terms:
🟢 Second Semester 2023-2024
🟢 First Semester 2023-2024
STEP A2: After filling up the form, the student shall get in touch with their faculty handler to complete any missed assignments/exams. (click and read this link: Requesting Completion from My Subject Teacher)
STEP A3: The Program Head / Dean shall entertain completion for faculty members who are no longer connected with the University.
STEP A4: A student who gets an incomplete grade has two consecutive terms to complete it.
STEP A5: The Program Head / Dean will approve the granting of the completed grade.
STEP A6: Failure to get a passing grade for an incomplete grade after the elapsed of two terms would mean that the student will get a No Credit (NC) mark in the subject concerned.
STEP A7: A corresponding completion fee shall be applied:
🟢 for SGPS / Law students, 150 pesos per subject; and
🟢 for Tertiary students, 100 pesos per subject.
⭐ Requesting Completion from My Subject Teacher
Step B1: Download and fill out your subject’s grade calculator. Fill in all the yellow cells completely.
Step B2: Take a picture of your proof of payment of your completion fee (properly flattened on a flat surface, aligned, and rotated. Crop unnecessary background and/or other items)
Step B3: Identify your completion requirement(s) from the P3 grading period. Select one (1) option from below:
Option 1️⃣ If you have no activity or activities left to complete, write in your email, “I have no activities left to complete. I would like my grade to be processed with my existing set of activities for the completion.”
▶ For this selected option, if your grade calculator is accurate, the grades (P1, P2, P2, and FG) indicated in the file will be used to process your completion
▶ You will no longer be submitting other activities and/or documents
Option 2️⃣ If you have an activity or activities left to complete for a non-SSP subject (based on your grade calculator), state the activities you aim to complete within the allotted 1-hour completion schedule.
▶ Activities for completion are P3 activities which have the following time equivalents:
➡ Check Activities (except periodic exam, recitation, and milestone checking) = 30 mins each
➡ P3 Exam = 1 hour (45 mins exam proper + 15 mins buffer)
➡ Individual Standing Activities = 30 mins each
➡ Team Standing Activities = 30 mins each
➡ Team Milestone Activities (except Defense) = 30 mins each
➡ Defense/Redefense = 1 hour
➡ Permit/Proof of Payment = 0 min
➡ Completion Exam (for 1sSY 2324 ITE 314 students who had presented final project only) = 1 hour (45 mins exam proper + 15 mins buffer)
Option 3️⃣ If you are applying for the completion of an SSP subject, you’ll need to accomplish all your missed activities based on your grade calculator.
🟢 Note: Completion time is set for only an hour and is not intended for the accomplishment of the bulk of the semester’s coursework for the class.
STEP B4: Send a completion request via email to mqcarpizo.up@phinmaed.com using your official UPang email with the following details:
🟢 Subject Line: Completion Application - Subject_Code Block
➡ eg. Completion Application - ITE 123 Blk 1
🟢 Message Content (using formal email message)
➡ State that you are applying for completion of the subject (state subject code, block, description) that you've enrolled previously (state semester and school year)
➡ Include the following details in your email message:
1. Student full name and ID number
2. Identified completion requirements (based on Step B3)
3. Reason for delayed / non-submission of requirements
4. Document supporting your stated reason in No. 2 (attach this to your email as a file)
5. Solutions / actions to accomplish future requirements on schedule
6. Accomplished grade calculator (see Step B1; attach this to your email as .xlsx file)
7. Completion Fee proof of payment (attach this to your email as a .jpg file)
STEP B5: Wait for the reply. If no response is received within three (3) working days, you may send a follow-up email. Maintain a single email thread for your completion application.
🟢 Send formal emails in English.
🟢 Do not send follow-ups immediately after sending the email
🟢 No need to send a notification in the GC or PM that you've sent an email, especially during off-schedule hours. Emails have their own notification systems.
🟢 Remember to attach documentary proof and grade calculator.
🟢 Completion application is accomplished individually (not as a team)
STEP B6: Wait for confirmation of submitted requirements.
🟢 If the requirements are complete, you may be scheduled for completion.
🔴 If requirements are incomplete, details will be provided and you’ll need to reply to the thread with the needed requirements.
STEP B7: Take completion and submit requirements.
STEP B8: The completion requirement is scored and returned to you.
STEP B9: Submit an updated grade calculator.
STEP B10: Wait for confirmation of finished completion with details of grades.
🙋♀️🙋♂️ NOTE: For follow-ups, contact the CITE Secretary