This page will be updated to give you additional guides in writing your project document.
Here's a template for you to get started: Capstone Project_IMRAD_Document Format
Your recommended GDrive Storage structure is as follows:
Google Drive Folder Structure
All files should be stored under a main project folder named:
📂 [YYYY]_[Project Name]_Capstone
Inside this, create the following main subfolders:
1. 📂 Project Documentation
📄 01_Proposal/ (Initial plans, pitch, timeline, requirements)
📄 02_IMRaD_Document/ (Final capstone document in IMRaD format)
📄 IMRaD_V1.docx (Initial draft)
📄 IMRaD_V2.docx (Second revision)
📄 Final_IMRaD.pdf (Final submission)
📄 03_References/ (Research papers, articles, and design inspirations)
2. 📂 Animation Preproduction
📄 01_Script/ (Script drafts and final script)
🎨 02_Storyboard/ (Panels, animatics, and shot descriptions)
🎭 03_Character_Design/ (Concept art, model sheets, turnarounds)
🏙 04_Environment_Design/ (Backgrounds, props, lighting plans)
🎤 05_Voiceover/ (Script for recording, raw and edited audio)
3. 📂 Animation Production
🎞 01_Scene_Files/ (Folder per scene with related assets)
🎞 S01/ (Scene 1 assets: PSDs, AI files, rigged models, etc.)
🎞 S02/ (Scene 2 assets, etc.)
🖌 02_Animation/ (Rough animation, cleaned animation, final renders)
🎼 03_Audio/ (Sound effects, music, and synced dialogue)
4. 📂 Post-Production
🎬 01_Compositing/ (Scene renders, VFX, final layering)
🔊 02_Sound Design/ (Final mixing of SFX, music, and dialogue)
🎥 03_Final_Export/
🎞 Final_Animated_Short.mp4
🎥 Final_Documentary_Behind_the_Scenes.mp4
5. 📂 Project Management
📊 Progress_Tracker_GSheet/ (Google Sheet dashboard tracking milestones)
📂 Team_Meetings/ (Meeting notes, schedules, task assignments)
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Google Sheets – Progress Tracker & Dashboard
Use a Google Sheet as the main dashboard to track progress. Suggested sheet structure:
📌 Sheet 1: Dashboard (Main Overview)
Status Legend: ✅ Done, ⏳ In Progress, 🔴 Not Started
📌 Sheet 2: Scene Management
📌 Sheet 3: Asset Library
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Version Control & Scene Management Guide
To maintain organized revisions and avoid overwriting files, follow these naming conventions:
🎞 Animation Scene Files
📂 02_Animation/
[Scene#]_[Description]V[Version#][Date]
Example:
🎞 S01_CharacterWalkCycle_V1_20250225.blend (First version of walk cycle for Scene 1)
🎞 S01_CharacterWalkCycle_V2_20250227.blend (Updated version)
🎞 S01_FinalRender_20250301.mp4 (Final scene render)
🖌 Design & Asset Files
📂 Character_Design/
[Character][Pose/Expression][Version#]
Example:
🎨 MainChar_HappyPose_V1.psd
🎨 MainChar_HappyPose_V2.psd
📂 Environment_Design/
[Location][Detail][Version#]
Example:
🏙 Cafe_Exterior_V1.ai
🏙 Cafe_Exterior_Final.psd
🎤 Audio Files
📂 Voiceover/
[Character][Dialogue#][Take#]
Example:
🎤 MainChar_Line01_Take1.wav
🎤 MainChar_Line01_Final.wav
📂 Sound Effects/
[EffectName]_[Version#]
Example:
🔊 Footsteps_Grass_V1.wav
🔊 Footsteps_Grass_Final.wav
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File Management & Backup Tips
1. Use Google Drive Shortcuts for frequently accessed folders (e.g., shortcuts to Scene folders inside the Production folder).
2. Lock Final Versions: Once a file is approved, move it to a Final_Exports/ subfolder and lock editing access.
3. Keep Old Versions: Instead of overwriting, archive previous versions in a "Previous Versions" subfolder.
4. Weekly Backups: Assign a team member to create a weekly zipped backup of critical project files.