Below is a sample project manager (PM) recommendation letter upon receipt of a member's resignation letter. You may use it as a reference for writing your own recommendations.
To: [member’s official email]
Cc: [subject professor's official email]
Subject Line: Resignation from Team [Name of Team] – [Full Name of Resigning Member]
Message:
Dear Mr./Ms. [Last Name of your member],
This is to acknowledge receipt of your resignation from the [Subject Code and Description] team, [Team Name].
[If you recommend acceptance of resignation - the member has no pending tasks] With no pending tasks or assignments from the team, I recommend the acceptance of your resignation effective [date] for the following reasons:
[If you recommend acceptance of resignation – the member has pending tasks] Upon completion of [identify pending task/s] over the next [period of time], I recommend the acceptance of your resignation effective [date] for the following reasons:
[If you recommend non-acceptance of resignation], I recommend the non-acceptance of your resignation for the following reasons:
- [state main reason 1]
- [state main reason 2]
- [state main reason 3]
[State gratitude for what you have learned during the member’s time with the team].
May this recommendation have a favorable response.
Sincerely,
Your Full Name
Your Contact Number