What are examples of proper supporting documentation?
These forms of documentation may be attached to letters of request for activities sent via email.
1️⃣ Medical notes on official letterhead and/or university memos.
▶ It must be signed by a licensed medical practitioner
▶ It must be on official letterhead from the medical clinic or hospital
▶ It must state that you were physically unable to attend the exam due to illness or injury; it cannot just say that “you saw them” or “just visited” (since this means nothing other than you walked through their front door)
▶ In the event you did not inform the instructor in advance of the exam, the medical documentation must state that you were incapacitated and unable to inform the instructor in advance.
2️⃣ For mental health concerns:
▶ Documentation must include consultation with the University guidance office
▶ It must state that you were unable to attend the exam or accomplish class activities due to your current status; it cannot just say that “you saw them” or “just visited” (since this means nothing other than you walked through their front door)
▶ The university guidance office staff may send details of your excuse and details of the schedule of your missed activities direct to my email, mqcarpizo.up@phinmaed.com.
2️⃣ Medical Certificate or Clearance (that you have not tested positive for COVID and that you are fit to attend classes especially face-to-face classes)
This may be requested from any of the following:
▶ Barangay Health Office (BHO)
▶ Municipal Health Office (MHO)
▶ City Health Office (CHO)
3️⃣ Power company announcement for emergency power interruptions + Proof of address
▶ Link to the power company’s official announcement (not repost or screencap or chat conversations)
▶ Identified schedule (date and time of power interruption)
▶ Place affected by power interruption
▶ Proof of address which includes your name and address (i.e. Your ID with address, or similar documents displaying your name and your address)
▶ Details of your subject and affected activities
4️⃣ Internet service provider announcements for emergency interruptions+ Proof of address
▶ Link to the internet service provider’s official announcement (not repost or screencap or chat conversations)
▶ Identified schedule (date and time of interruption)
▶ Place affected by internet connection failure
▶ Proof of address which includes your name and address (i.e. Your ID with address, or similar documents displaying your name and your address)
▶ Details of your subject and affected activities
5️⃣ Participation in UPang-related events and/or contests
Photo of the adviser’s letter which includes the following:
▶ Date when the letter is written
▶ Details of the event (ie. Name, Date, and Time)
▶ Your identified role in the event
▶ Details of about the affected subject (Subject Code, Block, and Description)
▶ Details of the affected class activity; if applicable (name of the missed activity and the date and schedule of the missed activity)
▶ Adviser’s name and signature at the bottom of the letter
▶ Valid ID of the adviser should be placed beside their signature on the letter for verification. Note: the signature on the letter should match the signature on the ID.
6️⃣ Participation in UPang-related or scholarship-related mass events or meetings
You may submit any of the following:
▶ Copy of Certificate of Participation in event
▶ Copy of Invitation to the Event with your name and event details visible
▶ Link to the announcement of event with your name and event details visible (such as FB post with list of scholars or participants identified)
▶ Other documentary proof that you are a legitimate and qualified participant of the event.
7️⃣ For late payments
You may submit any of the following:
▶ COM showing the balance for the identified grading period and proof of payment with the date of payment highlighted
▶ Indicate the date of the applicable exam or assessment for reference
7️⃣ For medical concerns (i.e. hospitalization, accidents, or similar incidents)
▶ Attach a medical certificate from a licensed professional with inclusive dates for verification
▶ No need to attach pictures of you or parts of your body in need of medical attention at the accident site, clinic, or hospital
8️⃣ Photo of Parent’s or guardian’s letter (handwritten by your parent/guardian; not you)
The letter should include:
▶ Date when the letter is written
▶ Details about the subject (Subject Code, Block, and Description)
▶ What is the request?
▶ Details of the affected class activity if applicable (name of the missed activity and the date and schedule of the missed activity)
▶ Reason for missing the activity or class schedule
▶ What measures are put in place to ensure that the student will be able to take future assessments/activities on time?
▶ Name, relationship (i.e. mother, father, aunt, brother, guardian, etc.) with the student, and signature of the person who wrote the letter at the bottom of the letter
▶ The valid ID of the parent/guardian should be placed beside their signature on the letter for verification. Note: the signature on the letter should match the signature on the ID.
9️⃣ For late enrollees:
▶ Printed ORF with date enrolled visible on the printout
