Follow this three-step process:

1. Send an email application letter to your target team’s project manager, with cc to your project adviser. State three main reasons for applying.

(Template: Sample Application Letter)

2. Your target team’s project manager may recommend one of the following:

Option 1: Acceptance of your application with 3 reasons

Option 2: Non-acceptance of your application with 3 reasons

(Template: Sample PM Recommendation for Member Application)

3. Your adviser replies to the email thread to approve/disapprove the recommendation of the project manager.

 To: [applicant’s university email]

Cc: mqcarpizo.up@phinmaed.com

Subject Line: Application to Team [Name of Team] – [Applicant’s Full Name]

Message:

Dear Mr./Ms. [Last Name of Applicant],

This is to acknowledge receipt of your application to the [Subject Code, Description, and Block] team, [Team Name].

[If you recommend acceptance of application - applicant has no pending tasks from the previous team] With no pending tasks or assignments from your previous team, [former team name], I recommend the acceptance of your application effective [date] for the following reasons:

[If you recommend acceptance of application – applicant has pending tasks] Upon completion of [identify pending task/s] over the next [period of time], I recommend the acceptance of your application effective [date] for the following reasons:

[If you recommend non-acceptance of application], I recommend the non-acceptance of your application for the following reasons:

1. [state main reason 1]

2. [state main reason 2]

3. [state main reason 3]

[State encouragement and vision for the applicant’s time and contributions to the team].

May this recommendation have a favorable response.

Sincerely,

Your Full Name
Your Contact Number

To: [your target team’s project manager’s university email address]

Cc: mqcarpizo.up@phinmaed.com

Subject Line: Application to Team [Name of Team] – [Your Full Name]

Message:

Dear Mr./Ms. [Last Name of your Project Manager/Leader],

I am writing to apply as a member of Team [Team Name].

I aim to be an asset to your team by offering my skills and knowledge. Please consider my application to your team mainly for the following reasons:

1. [state main reason 1]

2. [state main reason 2]

3. [state main reason 3]

I understand that should my application be accepted, I will have a probationary status as a member for a given cycle and may only be granted regular membership upon your recommendation.

[State what you intend to contribute to the team.]

Thank you for considering my application. I look forward to hearing from you.

Sincerely,

Your Full Name
Your Contact Number

First Semester SY 2024-2025 will have two main shifts for upperclassmen (i.e. 2nd year and upwards). 

Monday, Tuesday, and Wednesday will be for Shift A. 

Thursday, Friday, and Saturday will be for Shift B.

As an IT student enrolled in the identified semester, your class schedules will fall under Shift B. All your classes are now set to full face-to-face during those days. 

The following is a quick view of the schedules for the whole semester for your immediate reference. Note that changes may be applied without prior notification. Check regularly and keep updated.

Upperclassmen (2nd year and Upwards)

Freshmen (1st year)

 No, sending an email request does not automatically mean the request or excuse is approved. 

Email requests are called "requests" because you are asking for something. 

Read the reply to determine if it is:

🟢 Approved. The email is properly written and supporting documents are complete

🟡 Pending. The email is received outside class hours and a reply will be given during class hours or during class shift. 

🟡 Pending. The email is not properly written and/or has supporting documents missing/lacking

🔴 Duplicate. The email is a copy of a previously received email. The reply will be sent via the original thread. Note that duplicating emails does not expedite replies and only creates spam. 

🔴 Denied. This means the request is not granted. 

The following is a copy of today's lecture board. Click on the illustration to make it bigger. 

Additional reading materials and resources are also provided for you to read more about the topic.

Additional Resource(s):

 No, you don't earn points for it. Members who were present during the activity and actively participated in coming up with the required team output are credited with points for their work and effort. 

If a student is absent and/or inactive during the team activity, the student does not earn points for it. 

As this is a team activity, there is no equivalent makeup activity for absent members when the team has already accomplished the required team output. Members who were absent are advised to focus on future class standing or team activities to make up for it. 

 Below is a sample project manager (PM) recommendation letter upon receipt of a member's resignation letter. You may use it as a reference for writing your own recommendations.

 To: [member’s official email]

Cc: [subject professor's official email]

Subject Line: Resignation from Team [Name of Team] – [Full Name of Resigning Member]

Message:

Dear Mr./Ms. [Last Name of your member],

This is to acknowledge receipt of your resignation from the [Subject Code and Description] team, [Team Name].

[If you recommend acceptance of resignation - the member has no pending tasks] With no pending tasks or assignments from the team, I recommend the acceptance of your resignation effective [date] for the following reasons:

[If you recommend acceptance of resignation – the member has pending tasks] Upon completion of [identify pending task/s] over the next [period of time], I recommend the acceptance of your resignation effective [date] for the following reasons:

[If you recommend non-acceptance of resignation], I recommend the non-acceptance of your resignation for the following reasons:

1. [state main reason 1]
2. [state main reason 2]
3. [state main reason 3]

[State gratitude for what you have learned during the member’s time with the team].

May this recommendation have a favorable response.

Sincerely,

Your Full Name
Your Contact Number

 Below is a sample resignation letter from a member of a team sent to the project manager via email. You may use it as a reference for writing your own resignation letter. 

To: [your project manager’s official email address]

Cc: [your subject professor's official email address]

Subject Line: Resignation from Team [Name of Team] – [Your Full Name]

Message:

Dear Mr./Ms. [Last Name of your Project Manager],

This is to inform you that I am resigning my position as a team member from [Team Name], effective [date].

I understand and take it upon myself to fulfill the requirements of the subject, [Subject Code and Description] in order to pass the subject. I take full responsibility for my decision and the consequences of my resignation from my team.

The following are my reasons for my resignation:

1. [state main reason 1]
2. [state main reason 2]
3. [state main reason 3]